Conference Services
Creating, planning and delivering a successful conference is a full-time job, requiring countless hours and the management of hundreds of details., Partnering with Washington State University’s Professional Education unit will ensure that your conference runs seamlessly—while saving you time, stress and money. You will work with a conference management team with over 50 years of experience that will plan and coordinate your program’s logistics down to the tiniest detail, allowing you to oversee the process while attending to your regular job duties and responsibilities. You’ll particularly benefit from our long-standing relationships within the hospitality industry—relationships we frequently leverage to earn you significant cost savings.
Best of all, you’ll enjoy complete flexibility in determining the role we’ll play in your event. While we have the resources to handle the entire process, we would be pleased to assist you with any of the following services.
Marketing and Public Relations
Our experienced marketing specialists will create your marketing plan, develop a target market list, design and distribute direct mail and electronic promotions, create and host your program Web site, write and distribute press releases, manage press conferences, and design, deliver and analyze conference evaluations.
Financial Management
The foundation of any successful event is a precise budget. We will work with you to develop budget scenarios, ensure all event details are accounted for, manage revenue collection and expense payments, and produce financial reports.
Venue Selection and Negotiation
You can count on us to locate the most appropriate venue for your conference, negotiate facility and catering prices and terms, and minimize attrition penalty risks, potentially saving you thousands of dollars.
Sponsor and Exhibitor Management
Our staff is experienced at identifying and managing sponsor and exhibitor participation, in addition to ensuring that sponsors and exhibitors receive special the attention, recognition and treatment they deserve.
Speaker Management
Let us manage your keynote speaker fee negotiations and contracts, travel arrangements, special accommodations, and presentation requirements. We’ll even help you identify potential keynote speakers for your event.
Registration Services
We provide a flexible and secure registration system that allows attendees to register online or offline. From basic to complex, we’ll track registration choices, distribute confirmations and fee invoices, and provide regular registration data updates.
Vendor Management
We’ll source third party vendor services, negotiate contracts, manage and pay vendor expenses, and ensure all third party work is completed as agreed.
Conference Materials Management
Let us take care of the busywork for you—we’ll assemble conference registration packets and binders, compile proceedings and abstract booklets, create name badges, and prepare all necessary signage.
Media and AV Services
We’ll arrange for and manage audio-visual support, capture keynote addresses on video, and create CD’s containing conference presentations and proceedings.
On-site Management
We’ll provide a professional welcome for all event attendees, manage registration and check-in process, coordinate all on-site logistics, and seamlessly manage frequently changing circumstances.
PLEASE CALL US FOR A FREE CONSULTATION AT 1-800-942-4978
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